Are you experiencing the same challenges with student transportation that you’ve seen the last few years? It may be time to consider how a professionally managed transportation partner can support your K-12 transportation needs.
Planning an RFP release for next school year can be daunting, but we’ve made it simple for you with this suggested timeline. The First Student team is here to consult with you throughout the planning process. Contact us today to learn more.
SEPTEMBER
- Discuss your transportation system’s needs and challenges with key internal stakeholders.
OCTOBER
- Identify what your district would be trying to achieve by partnering with a professionally managed transportation partner:
- Reduce a driver shortage.
- Supplemental services for SPED, Magnet or 20+ open routes.
- Modern fleet.
- The latest technology.
- Improve route efficiencies.
- Higher safety standards.
- Accident reduction.
- Potential cost savings.
- Release the RFP.
NOVEMBER
- Manage the RFP process:
- Conduct Pre-bid
- Q&A
- Review Responses
- Possible BAFOs
- Interviews
DECEMBER
- Complete the Solicitation Process.
- Award your RFP by the end of December before winter break.
- Conduct operational conversations with your transportation teams (both district and with your awarded partner).
JANUARY – JULY
- Continue ongoing operational conversations.
- Facility walk-throughs and safety/OSHA audits.
- Determine detailed fleet and equipment needs.
- Recruit, hire and training strategy implemented.
- Finalize routes and the back-to-school communications plan.
- Welcome staff and students back for a great school year!
Want to download this RFP Timeline as a one-pager? Click here.